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Set Up Recurring Billing for a Fixed Fee Matter
If you allow clients to make installment payments for their matter’s fixed fee, we offer two setup options for this recurring billing arrangement:
- Add Flat Fee Timecards to an Hourly Matter
- Bill as a Recurring Fixed Fee
Add Flat Fee Timecards to an Hourly Matter
To add flat fee timecards to an hourly matter, follow these steps:
- Create an hourly matter.
- Generate a flat fee timecard for each month of the installment period.
- You can create all timecards at once or generate them as each month comes due.
- Generate an invoice for each timecard. The timecards will be visible in your matter’s time/activity reporting.
Bill as a Recurring Fixed Fee
If, for reporting purposes, you prefer to maintain your matter as a Fixed Fee, you have the option to bill fixed fee matters in multiple instances. Here’s an example assuming a $5,000 fee billed at $1,000 a month:
- Create a fixed fee matter for the full amount ($5,000).
- Generate an invoice.
- In the Add Invoice screen, adjust the fixed fee amount to the monthly installment amount ($1,000). The bill will reflect this amount. You can use the invoice description box (within the Advanced Settings section) to reference the original fee or remaining balance.
- If you opt to create all installments at once, modify the Invoice Due Date to the appropriate due date for each month’s installment. For instance, if payments begin in October and continue until February, ensure each monthly invoice has the correct due date (e.g., 15 or 30 days after the invoice date) for streamlined collection.
Note: Whether you generate the invoices at once or monthly, the matter will consistently display the remaining amount as an Unbilled Balance.